Chairman
1. The relative explanatory statement for the business set out under Item No. 4 of the
Notice is annexed hereto.
2. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A
PROXY OR PROXIES TO ATTEND AND VOTE THEREAT INSTEAD OF HIMSELF. A PROXY NEED NOT BE A
MEMBER OF THE COMPANY. PROXY FORMS IN ORDER TO BE EFFECTIVE MUST BE RECEIVED BY THE
COMPANY AT THE REGISTERED OFFICE AT LEAST 48 HOURS BEFORE THE MEETING. A PROXY / PROXIES
SO APPOINTED SHALL HAVE NO RIGHT TO SPEAK AT THE MEETING.
3. The Register of Members and Share Transfer Books of the Company will remain closed
from Thursday, 8th August, 2013 to Wednesday, 14th August, 2013 (Both Days Inclusive).
4. Members holding shares in physical form are requested to notify immediately change
of address, transfer, demat request, E-mail id, if any, to the Registrars and Transfer
Agents of the Company quoting their Folio Number and those holding shares in demat mode
are requested to notify any change in address, Bank Details, E-mail id to their respective
depository participants and make sure that such changes are recorded by them.
5. Members/proxies are requested to bring their copies of Annual Report & duly
filled admission/attendance slips sent herewith along with the copies of annual report at
the meeting and produce the same at the entrance where the Annual General Meeting is held.
6. Corporate Members are requested to send a certified copy of the Board Resolution /
Power of Attorney authorizing their representative to attend and vote at the Annual
General Meeting.
7. Members desirous of getting any information about the accounts and operations of the
Company are requested to send their query to the Registered Office well in advance so that
the same may reach the office at least seven days before the date of the meeting to enable
the management to keep the information required readily available at the meeting.
8. Members who hold shares in electronic form are requested to write their DP Id and
client Id numbers and those who hold shares in physical form are requested to write their
folio number in the attendance slip for attending the Meeting to faciliate identification
of membership at the Meeting.
9. The detail of Directors seeking appointment / re-appointment at this Annual General
Meeting as required under Clause 49 of the Listing Agreement is annexed hereto.
10. For the security and safety of the shareholders, no article/baggage including water
bottles and tiffin boxes will be allowed at the venue of the meeting. The members /
attendees are strictly requested not to bring any article / baggage, etc. at the venue of
the meeting.
11. The Annual Report of your Company for the Financial Year 2012-13 is displayed on
the website of the Company i.e. www. multibaseindia.com.
12. Members are requested to register their E-mail address with the Company / Link
Intime India Pvt. Ltd. so as to receive Annual Report and other communication
electronically.