1 A member entitled to attend and vote at the meeting is entitled to appoint a proxy or
proxies to attend and on a poll, to vote instead of himself. A proxy need not be member of
the company. Proxy form in order to be effective must be deposited at least 48 hours
before the commencement of the meeting. A person cannot hold more than 50 proxies.
2 The relative Explanatory Statement , pursuant to section 102 (2) of the companies act
,2013 (corresponding to 173 (2) of the companies act , 1956), in respect of the special
business under item no. 4 & 5 are annexed hereto
3 Members/ proxies should bring attendance slip, duly filled in, for attending the
meeting.
4 Members / proxies attending the meeting should bring their copy of the Annual Report
for reference at the meeting as Copies of Annual Report will not be distributed at the
Annual General Meeting.
5 The register of Members and share transfer books of the company will remain closed
from 22nd September, 2014 to 30th September, 2014 (both days
inclusive).
6 Members desirous of obtaining any information concerning the accounts and operations
of the company axe requested to address their questions to the company so as to reach at
least 7 days before the date of the meeting, so that the information required will be made
available at the meeting, to the best extent possible.
7 All documents referred to in the notice and the explanatory statement requiring the
approval of the members at the meeting and other statutory register shall be available for
inspection by the Members at the registered office of the company during office hours on
all working days between 11.00 a.m to 1.00 p.m. on all days except Saturdays, Sundays and
public holiday, from the date hereof up to the date of the annual general meeting.
8 The Notice of the Annual General Meeting with instruction for e-voting, along with
attendance slip and proxy form is being dispatched to the Members by Post (and
electronically by e-mail to those Members who have registered their e- mail IDs with the
Company /Depositories) whose names appear in the Register of Members/list of beneficial
owners as received from National Securities Depository Limited (NSDL) on 22nd
August, 2014. Members may also note that the notice of the AGM for the year ended on 31st
March, 2014 and the annual report 2013-14 will be available on the company’s website
www. avipolvmer s. com
9 Members are entitled to make nomination in respect of shares held in physical form.
Members desirous of making nominations are requested to send their requests in Form 2B
(specimen available on request) to the Registered office of the Company.
10 Voting through electronic means: In compliance with provisions of Section 108 of the
Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules,
2014, the Company is pleased to provide members facility to exercise their right to vote
at the Annual General Meeting (AGM) by electronic means and the business may be transacted
through e-Voting. The Company has signed an agreement with NSDL for facilitating such
e-Voting by the Members. Kindly note that each Member can opt for only one mode for voting
i.e. either by Physical Ballot or by E-voting. However, in case members cast their vote
both via physical ballot and e-voting, then voting through postal ballot shall prevail and
voting done by e-voting shall be treated as invalid. The detailed instructions for
e-voting is given in the Annexure
|
BY ORDER OF THE BOARD OF DIRECTORS OF |
|
AVI POLYMERS LIMITED |
| Place: Ahmedabad |
|
| Date: 01/09/2014 |
SHRI MANSUKH PATEL |
|
MANAGING DIRECTOR |