Pursuant to provisions of Section 108 of the Companies Act,2013 read with Rule 20 of
the Companies (Management and Administration) Rules 2014 (the Rules) and Clause 35B of the
Listing Agreement ,the Company is pleased to offer e-voting facility to the members to
cast their votes electronically on all resolutions set forth in the notice convening the
25'th Annual General Meeting to be held on Monday, 10'th day of August,2015 at 10.30 A.M .
at Poona Club, 6, Bund Garden Road, Pune-411001. The Company has engaged the services of
Central Depository Services Limited (CDSL) to provide e-voting facility.
These details and instructions form an integral part of Notice for the Annual General
Meeting to be convened on 10'th day of August,2015.
(i) The voting period begins on 7'th August at 9 a.m. and ends on 9th August 2015 at 5
p.m. During this period shareholders' of the Company, holding shares either in physical
form or in dematerialized form, as on the cut-off date (record date) of 3rd August 2015,
may cast their vote electronically. The e-voting module shall be disabled by CDSL for
voting thereafter.
The shareholders should log on to the e-voting website www.evotingindia.com.
(ii) Click on Shareholders.
(iii) Now Enter your User ID
a. For CDSL: 16 digits beneficiary ID,
b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,
c. Members holding shares in Physical Form should enter Folio Number registered with
the Company.
(iv) Next enter the Image Verification as displayed and Click on Login.
If you are holding shares in demat form and had logged on to www.evotingindia.com and
voted on an earlier voting of any company, then your existing password is to be used.
If you are a first time user follow the steps given below:
For Members holding shares in Demat Form and Physical Form
PAN Enter your 10 digit alpha-numeric *PAN issued by Income Tax Department (Applicable
for both demat shareholders as well as physical shareholders)
Members who have not updated their PAN with the Company/Depository Participant
are requested to use the first two letters of their name and the 8 digits of the sequence
number (as printed on ballot paper / attendance slip / notice) in the PAN field.
In case the sequence number is less than 8 digits enter the applicable number of
0's before the number after the first two characters of the name in CAPITAL letters. Eg.
If your name is Ramesh Kumar with sequence number 1 then enter RA00000001 in the PAN
field.
DOB Enter the Date of Birth as recorded in your demat account or in the company records
for the said demat account or folio in dd/mm/yyyy format.
Dividend Enter the Dividend Bank Details as recorded in Bank your demat account or in
the company records for Details the said demat account or folio.
Please enter the DOB or Dividend Bank Details in order to login. If the details
are not recorded with the depository or company please enter the member id / folio number
in the Dividend Bank details field as mentioned in instruction (iv).
(v) After entering these details appropriately, click on SUBMIT tab.
(vi) Members holding shares in physical form will then directly reach the Company
selection screen. However, members holding shares in demat form will now reach
Password Creation' menu wherein they are required to mandatorily enter their login
password in the new password field. Kindly note that this password is to be also used by
the demat holders for voting for resolutions of any other company on which they are
eligible to vote, provided that company opts for e-voting through CDSL platform. It is
strongly recommended not to share your password with any other person and take utmost care
to keep your password confidential.
(vii) For Members holding shares in physical form, the details can be used only for
e-voting on the resolutions contained in this Notice.
(viii) Click on the EVSN for the relevant <Company Name> on which you choose to
vote.
(ix) On the voting page, you will see RESOLUTION DESCRIPTION and against
the same the option YES/NO for voting. Select the option YES or NO as desired.
The option YES implies that you assent to the Resolution and option NO implies that you
dissent to the Resolution.
(x) Click on the RESOLUTIONS FILE LINK if you wish to view the entire
Resolution details.
(xi) After selecting the resolution you have decided to vote on, click on
SUBMIT. A confirmation box will be displayed. If you wish to confirm your
vote, click on OK, else to change your vote, click on CANCEL and
accordingly modify your vote.
(xii) Once you CONFIRM your vote on the resolution, you will not be allowed
to modify your vote.
(xiii) You can also take out print of the voting done by you by clicking on Click
here to print option on the Voting page.
(xiv) If Demat account holder has forgotten the existing password, then enter the User
ID and the image verification code and click on Forgot Password & enter the details as
prompted by the system.
(xv) Note for Non - Individual Shareholders and Custodians Non-Individual shareholders
(i.e. other than Individuals, HUF, NRI etc.) and Custodian are required to log on to www.
evotingindia.com and register themselves as Corporates.
A scanned copy of the Registration Form bearing the stamp and sign of the entity should
be emailed to helpdesk.evoting@ cdslindia.com.
After receiving the login details a compliance user should be created using the admin
login and password. The Compliance user would be able to link the account(s) for which
they wish to vote on.
The list of accounts should be mailed to helpdesk.evoting@ cdslindia.com and on
approval of the accounts they would be able to cast their vote.
A scanned copy of the Board Resolution and Power of Attorney (POA) which they have
issued in favour of the Custodian, if any, should be uploaded in PDF format in the system
for the scrutinizer to verify the same.
In case you have any queries or issues regarding e-voting, you may refer the Frequently
Asked Questions (FAQs) and e-voting manual available at www.evotingindia.com,
under help section or write an email to helpdesk.evoting@cdslindia.com.
|
BY ORDER OF BOARD OF DIRECTORS |
|
FOR RAJKUMAR FORGE LIMITED |
Place: Pune |
R.S.KOTHAVALE |
Date: 9th May, 2015 |
MANAGING DIRECTOR |