1. Non-Individual shareholders (i.e. other than Individu?is, HUF, NRI etc.) and
Custodians are required to log on to www.evotingindia.com and register themselves in the
"Corporates" module.
2. A scanned copy of the Registration Form bearing the stamp and sign of the entity
should be emailed to helpdesk.evoting@cdslindia.com.
3. After receiving the login details a Compliance User should be created using the
admin login and password. The Compliance User would be able to link the account(s) for
which they wish to vote on.
4. The list of accounts linked in the login should be mailed to
helpdesk.evoting@cdslindia.com and on approval of the accounts they would be able to cast
their vote.
5. A scanned copy of the Board Resolution and Power of Attorney (POA) which they have
issued in favour of the Custodian, if any, should be uploaded in PDF format in the system
for the scrutinizer to verify the same.
6. Alternatively Non Individual shareholders are required to send the relevant Board
Resolution/ Authority letter etc. together with attested specimen signature of the duly
authorized signatory who are authorized to vote, to the Scrutinizer and to the Company at
the email
address viz; admin@ponnisugars.com. if they have voted from individual tab & not
uploaded same in the CDSL e-voting system for the scrutinizer to verify the same.
(D) Voting at e-AGM
1. Shareholders who could not vote through remote e-voting may avail the e-voting
system provided at the e-AGM by CDSL. The procedure is the same as mentioned for Remote
e-voting.
2. Only those shareholders, who are present in the AGM through VC/OAVM facility and
have not cast their vote on the Resolutions through remote e-Voting and are otherwise not
barred from doing so. shall be eligible to vote through e-Voting system available during
the AGM.
3. If a shareholder casts his vote in the e-AGM without being present, his vote will be
treated as invalid.
4. In case of joint holders attending the meeting, only the joint holder who is higher
in the order of names will be entitled to vote at the e-AGM.
5. Shareholders who have voted through Remote e-Voting will be eligible to attend the
meeting. However, they will not be eligible to vote at the AGM.
(E) General Instructions
1. The cut-off date for the purpose of e-voting has been fixed as Wednesday, the
4th June 2025.
Shareholders holding shares as on this date alone are entitled to vote under either
mode.
2. In case of persons who have acquired shares and become shareholders of the company
after the dispatch of AGM Notice and holding shares as on cut-off date. the company would
be mailing the 29th Annual Report for 2024-25 to their registered email address as and
when they become shareholders. They may follow the same procedure for voting.
3. Voting rights of shareholders shall be in proportion to their shareholding in the
company as on the cut-off date of Wednesday, the 4th June 2025.
4. In case a shareholder by inadvertence or otherwise has voted under both options, his
voting by Remote e-Voting only will be considered.
5. Mr A S Kalyanaraman, Practicing Chartered Accountant (Membership No. 201149) failing
him Mr N Basker, Practicing Chartered Accountant
(Membership No. 207226) have been appointed as the Scrutinizer.
6. The Scrutinizer will after the conclusi?n of voting at the e-AGM:
(i) First unblock and count the votes cast at the e-AGM through e-voting.
(ii) Then unblock the votes cast through Remote e-Voting.
(iii) Both the above will be done in the presence of two witnesses not in the
employment of the company.
(iv) Make a consolidated Scrutinizer's report (integrating the votes cast at the
meeting & through Remote e-Voting) of the total votes cast in favour or against, to
the Chairman.
(v) The Scrutinizer's report as above would be made soon after the conclusion of e-AGM
and in any event not later than three days from the conclusion of the meeting.
7. Voting Results
i) The Chairman or a person authorised by him in writing will authenticate the result
of the voting based on the Scrutinizer's report and have it declared.
(ii) The results declared along with the scrutinizer's report will be placed on the
company's website www.ponnisugars.com and on the website of CDSL www.evotingindia.com
immediately after the result is declared and also communicated to NSE and BSE.
(iii) Subject to receipt of requisite number of votes, the resolution shall be deemed
to be passed on the date of e-AGM.